Administrative Order 12-4: Conversion of Court Files Stored on Microfilm to Digital Technology in Canyon County

Whereas the Canyon County Clerk has retained an independent contractor, nextScan, Inc.; President Kurt Breish; 690 S. Industrial Way, Ste. 10; Meridian, Idaho to scan archived court files from its current microfilm technology to digital technology;

Whereas Idaho Code section 9-331A (2) provides that a county officer may retain a document in a different form or medium from that in which it is received, provided that the form or medium in which the document is retained results in a permanent record which may be accurately reproduced during the period for which the document must be retained;

Whereas Idaho Code section 9-331A (4) requires that all documents received by a county officer be retained in a system which is secure against unauthorized or undetected alteration or deletion of data, and which provides for periodic backup of data for off-site storage and that said system permit the documentation to be readily and intelligibly reproduced on paper;

Whereas Idaho Code sections 9-940A, 9-940B, 9-940C, 9-940D, 9-940E, 9-940F and 9-940G provide that certain records or other documents contained within court files are confidential and exempt from public disclosure;

It is Hereby Ordered Adjudged and Decreed that the Canyon County Clerk and the above referenced independent contractor and its employees are authorized to convert all archived court files currently maintained on microfilm technology to digital technology so long as all parties are in complete compliance with the above cited sections of the Idaho Code.

Dated this 7th day of May, 2012.

Signed by Thomas J. Ryan , Administrative District Judge

 


 

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